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Ledger
Books

Double-Entry Accounting

Vouchers, ledgers, trial balance, profit and loss and balance sheet. Offline books for small businesses in Pakistan, on PC, Android and iPhone.

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Ledger Books dashboard on a PC
Ledger Books dashboard on a phone
Why double-entry

Every entry has two sides. Every book balances.

A cash book tells you what came in and went out. A double-entry ledger also tells you what you own, what you owe and what you earned. Ledger Books posts every voucher to two accounts, so the trial balance, the profit and loss statement and the balance sheet always agree.

Accounts ReceivableSalesSales Tax Payable customer: Rehman Karyanaincome, account 4010output tax, account 2020 DrDrDrCrCrCr 118,000 100,000 18,000 What the customer owes youWhat you earnedTax you owe the government Debits 118,000 = Credits 100,000 + 18,000

Example from the app: a credit sale of Rs 100,000 plus 18 percent sales tax. One invoice, three accounts, both sides equal.

1Never out of balance

An unbalanced voucher is refused when it is saved, so the trial balance cannot go wrong.

2Nothing is erased

Void keeps the original voucher and posts a reversing entry, so the audit trail stays complete.

3Numbered and dated

Vouchers are auto-numbered per type and per financial year, such as BRV-26-0019.

Dashboard with balance check

Plate 1 - The dashboard: cash, bank, receivable, payable, profit and the balance check

Who uses it

  • Traders and shops
  • Service businesses
  • Personal and household books
  • Accountants and bookkeepers
  • Accounts Book users who need real ledgers
The features

Four ledgers of work, one set of books.

IBooks & company
  • Many companies, each with its own financial year start month
  • Opening balances and multi-year books with carry-forward
  • Period lock: nothing can be posted, edited or voided before the lock date
  • Cost centres for branches, projects or vehicles
  • Tax lines on sales and purchases, and notes on vouchers
IIChart of accounts & parties
  • Five account types with groups and sub-groups
  • Starter templates for Trader, Service and Personal books
  • Customer and supplier ledgers under receivable and payable control accounts
  • WhatsApp reminder button for customers with a balance
IIIVouchers
  • 10 voucher types: cash and bank receipts and payments, journal, contra, sales, purchase, credit and debit notes
  • Auto-numbered per type per year
  • Edit before lock, repeat, reverse or void with a reversing entry
  • Print any voucher on A4
IVReports & control
  • 12 reports, each with A4 print and CSV
  • Bank reconciliation and year-end close with reopen
  • Staff logins with roles, plus an activity log of who did what
  • Import and export of your data
Vouchers

Post it once. See it on both sides.

Every voucher shows the journal entry that will be posted, with debit and credit columns and a balanced check, before you press Post.

Journal voucher

Plate 2 - Journal voucher with the entry preview

Sales invoice

Plate 3 - Sales invoice posts to three accounts

Ten voucher types
CRVCash Receipt
CPVCash Payment
BRVBank Receipt
BPVBank Payment
JVJournal
CTVContra
SISales Invoice
PBPurchase Bill
CNCredit Note
DNDebit Note

Chart of accounts

  • Assets, Liabilities, Equity, Income, Expense
  • Groups and sub-groups, codes and balances
  • Add from a Trader, Service or Personal template
  • Receivable and payable control accounts with customer and supplier ledgers
  • Switch off accounts you no longer use
Chart of accounts

Plate 4 - Chart of accounts with Dr / Cr balances

Reports

Statements you can sign and file.

Trial balance with opening, period and closing columns, profit and loss with percent of income, and a balance sheet that checks assets against liabilities plus equity.

Trial balance

Plate 5 - Trial balance

Balance sheet
Profit and loss
The twelve reports
Trial balanceGeneral ledgerProfit & lossBalance sheetCash bookBank bookDay bookParty statementAgeingGroup summaryChart listingCost centres

Every report has quick date ranges, prints on A4 with your business name, and exports to CSV for Excel.

Control

Reconcile. Lock. Close the year.

Bank reconciliation

  • Pick the bank account and statement date
  • Tick each line that appears on the bank statement; ticks save immediately
  • See deposits and cheques not yet cleared
  • Enter the statement closing balance: the difference shows 0.00 - reconciled
  • Save the reconciliation to keep a history
Bank reconciliation

Plate 8 - Reconciled to the rupee

Period lock

Plate 9 - Company, financial year and period lock

Period lock

  • Set a lock date, or lock to the end of last month
  • Nothing can be posted, edited or voided on or before that date
  • Remove the lock when you must
  • Each company has its own financial year start month and opening balances

Year-end close

  • Income and expense accounts are cleared to zero with a closing journal
  • The profit or loss moves to Retained Earnings (or the equity account you choose)
  • Balances carry forward as next year's opening, shown before you confirm
  • The closed period is locked, and it can be reopened
Year-end close

Plate 10 - Close the year and carry balances forward

Import

From Accounts Book to a full ledger.

Already keep receipts and payments in the single-entry Accounts Book? Import its JSON backup or CSV export. Every receipt, payment and transfer becomes a balanced voucher.

Accounts Booksingle-entry JSON / CSV
→
Mapping screenreview, then press Import
→
Ledger Booksbalanced double entries
Import mapping

Plate 11 - Mapping: your accounts and heads to ledger accounts

  • Cash, bank and wallet accounts matched to ledger accounts, or created new
  • Income and expense heads matched to chart accounts
  • Opening balances imported and offset against capital
  • Nothing is posted until you press Import
  • Bad rows (no date, zero amount, same-account transfer) are skipped
  • Importing the same file twice does not duplicate entries
  • Also: opening balances CSV, journal lines CSV, and export of everything (JSON)
Customers and suppliers

Plate 12 - Customers & suppliers, with reminders

Receivable ageing

Plate 13 - Receivable ageing by days

In your pocket

The books, on your phone.

Dashboard

Cash receipt

Balance sheet

All modules

Getting started

Open the book. Try it free for 3 days.

Welcome screen

Plate 14 - The welcome screen

Staff PIN login

Plate 15 - Staff PIN login

Runs onPC, Android, iPhone (installs from the browser)
InternetNot needed for daily work; the app works offline
DataStored on your own device; export everything as a JSON backup any time
UsersOwner, manager, accountant, clerk, viewer, each with a PIN login
PrintingVouchers and reports on A4, reports to CSV
Licence3-day free trial, then read-only (view, print and back up) until a licence is activated
PriceCall or WhatsApp for a quote
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Open the link on any phone or PC, choose Try with demo data and explore a sample trading company.

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